Frequently Asked Questions - Summer Camps 2020
Application Process & Important Dates:
How do I apply for camp?
Please review our camp descriptions and dates and then submit an online application. Applications received between January 8–January 13, 2020 will be entered into our initial camp placement process. Once submitted, an application cannot be edited through your account. You will be notified by email on February 5, 2020 about either your camper(s)’ placement in camp or on the waitlist. Although applicants who apply after the January 13 deadline will be added to the waitlist, we still encourage you to apply. Learn more about the application process.
Please note: no payment is required to submit an application. A submitted application is not a guarantee for placement in summer camp.
How many sessions may campers attend?
In order to accommodate the high volume of camp applicants, each camper may attend only one week of camp. Be sure to select all age-appropriate sessions your camper can attend on the application to increase your chances of getting in since some weeks fill up quicker than others.
How does the camp application and placement process work?
To best manage the high volume of camp applications received yearly, we use our goals coupled with a lottery-style process to ensure the following campers are represented in our programs: returning campers, previously waitlisted applicants, and first time applicants. We review each application individually and do our best to accommodate and review family applications together if they are indicated in each other’s applications. We will try to enroll campers in their first choice session. If your first choice is full, we move on to your second choice, etc., until we find a place for your camper. Some weeks fill up more quickly than others, and we will look at all your choices before placing your camper on the waitlist. If all camp spots are full, your camper is placed on the waitlist and contacted as soon as a spot becomes available. Applicants who apply after the January 13 deadline will be added to our waitlist; we still encourage you to apply.
I need my children to be able to attend camp in the same week. How can we guarantee this?
We do our best to accommodate and review family applications together if they are indicated in each other’s applications. If you would like your campers to attend camp during the same week, please be sure to match up their preferences so that their 1st, 2nd, 3rd etc. choices match. If we cannot enroll them in the same week, we may enroll one sibling and place the other(s) on the waitlist. Some camp sessions fill up more quickly than others and we will look at all your choices before placing your camper(s) on the waitlist.
I have applied for camp before and received a placement. What are our chances of receiving a placement this year?
Historically, we’ve seen over 1,000 applicants for approximately 650 camp spaces, and we are unable to guarantee any applicant a camp placement. In past years we fill camp, and begin the waitlist, from the applications we receive during the application process (January 8-13, 2020). To best manage the high volume of camp applications received yearly, we use our camp goals in partnership with a lottery-style process to ensure the following campers are represented in our programs: returning campers, previously waitlisted applicants, and first time applicants. Summer camp is just one of the many youth programs Shelburne Farms has to offer. Learn more about the variety of family and youth programs we offer year round.
Notification, Registration & Payment Process:
When will I be notified about camp placements?
All applicants who submitted an application between January 8-13, 2020 will be notified by email on February 5, 2020 of their camper(s) placement in camp or on a camp waitlist. Each household will receive an email notification with an attachment that includes waitlist or enrollment status. Be sure to scroll through all pages of your notification attachment. Waitlisted applicants will be notified if a spot in a requested camp session becomes available. All applicants who submitted an application after January 13, 2020 will be placed on the waitlist.
Enrollment notification emails will include instructions on how to confirm placement by logging into your online account. Payment and a completed information form are required to reserve the camper’s spot. We recommend adding “[email protected]” and “[email protected]” to your email contact list to ensure that you’ll receive our email(s).
Do you offer financial assistance? If so, how do we apply?
Yes! To offset financial barriers, we offer payment plans, and as much financial assistance as possible. Applicants enrolled in summer camp will be able to select a financial assistance using a need-based sliding scale from your online account. From your account you will also be able to set up a payment plan, pay in full, or submit a donation. We kindly ask that you request only as much as you need to make camp affordable so that other families may also receive assistance. We also appreciate donations of any amount to this effort.
Can I make a donation to support camp scholarships?
Yes! It’s easy to make a gift to our Program Accessibility & Scholarship Fund when you login to your online account. Gifts of any amount are deeply appreciated. Your charitable contribution will help to keep our programs affordable so that all children may experience the joys and adventures of camp. To contribute to the Accessibility & Scholarship Fund without logging into your online account, please contact Sue Dixon: 802-985-0322.
When and how do I pay for camp? Do I need to make a deposit?
No payment is required to submit an application. If you receive an enrollment notification, please login to your online account to submit payment and all required forms for each enrolled camper by March 4, 2020. Enrolled applicants will have an opportunity to select financial assistance using a need-based sliding scale. From your account, you will be able to set up a payment plan, select financial assistance, pay in full, or submit a donation. If we do not receive your payment by March 4 you will risk losing camp placement. To cancel your session, please contact Assistant Camp Director Christine Lutters at [email protected] and include your camper’s full name and enrolled session. Please contact Program Administration Coordinator Andy Whitaker at [email protected] for additional questions.
Can I pay by check?
Yes, please select “pay by check” once logged into your online account. We will send you an invoice and make further arrangements. If you have questions about check payments, please contact Program Administration Coordinator Andy Whitaker at [email protected].
How do I get a receipt for camp payment or donation?
When you complete payment online, you’ll receive an automated confirmation email and receipt via email. If you completed payment and did not receive this email or if you complete payment by check, please contact Program Administration Coordinator Andy Whitaker at [email protected] to request a receipt. You may login to your account at any time to review and print credit card payment receipts.
What is Shelburne Farms tax ID number?
Our tax ID is 03-0229347.
What if we need to cancel or are not able to attend the offered session? Can campers attend a different session?
All camp sessions fill during the initial camp placement process. If you are not able to, or choose not to accept the date you are assigned to camp, we ask that you contact Assistant Camp Director Christine Lutters at [email protected] to cancel as soon as possible (by March 4, 2020 at the latest) so that we can give your spot to another camper on the waitlist. If you are interested in being placed on the waitlist for other camp sessions, please contact Christine with your camper’s full name and desired camp names and session date(s) at [email protected].
What is your cancellation policy? Is there a cancellation fee?
Please notify Assistant Camp Director Christine Lutters at [email protected] to cancel no later than March 4, 2020. Cancellation Policy: Cancellation notice given at least 30 days prior to your camp session will receive a full refund minus a $25 administrative fee. Cancellation notice given within 30 days of your camp session will not receive a refund. Please contact Christine with questions or concerns.
I applied for camp but haven’t heard anything. When will I hear?
You will receive an automated email confirming your application has been submitted. All applicants who submit an application by January 13, 2020 will be notified of enrollment or waitlist status by email on February 5, 2020. Applicants who apply after the January 13 deadline will receive an automated email confirming their application, and will be added to our waitlist. We still encourage you to apply. If you do not receive a confirmation or notification email, please first check your spam folders and then contact Program Administration Coordinator Andy Whitaker at [email protected]
General Camp Information:
Do you offer before or after care?
Campers may be dropped off as early as 8:00 AM and picked up as late as 5:00 PM for all full-day camps. Before Care is available for all half-day morning camps and After Care is available for all half-day afternoon camps. Before / After Care is not an extension of camp programming, it is unstructured supervised free time. The fee is $3/half hour per family and can be paid online after your camp week by logging into your account.
My camper has a learning difference, limited mobility or health concern. Can they participate in camp?
Yes! We strive to make summer camp on our working farm as accessible, safe, and inclusive as possible. We welcome campers who are emerging multilinguals as well as campers with social, emotional, physical, cognitive, or behavioral challenges, along with their 1:1 assistant or personal care assistants. We require detailed health information from all enrolled campers to assist us in providing a safe experience for everyone. In many cases we are able to make modifications or adjustments to our program and are open to feedback or ideas. If you have questions or concerns about how we can best support your camper, please contact Summer Camp Director Lindsay Whitaker at [email protected] or Assistant Camp Director Christine Lutters at [email protected].
My camper has food allergies. Can they participate in camp?
Yes! Please be aware that our facilities are NOT certified nut, dairy or gluten free. We sometimes provide farm-fresh snacks, such as garden fruits and veggies, farm cheese, fresh bread, or cool treats on hot days. With advanced notice we are able to make changes or adjustments to our cooking and snack plans. Please indicate allergies and dietary restrictions on your camper’s information form. If you have questions or concerns about how we can best support your camper, please contact Summer Camp Director Lindsay Whitaker at [email protected] or Assistant Camp Director Christine Lutters at [email protected].
Are lunch and snacks provided for day camp?
No. Please pack snacks, lunch, ice pack, and a water bottle for all of the camps (snack and water bottle only for half-day programs). We sometimes provide bite-sized samples of farm-fresh snacks, such as garden fruits and veggies, farm cheese, fresh bread, or cool treats on hot days.
Is there anything I can do at Shelburne Farms while my camper is participating in a summer camp program?
Yes! Shelburne Farms offers learning experiences for adults and children of all ages, as well as ten miles of walking trails, an award-winning farm to table restaurant serving breakfast and dinner daily, Farm Cart serving lunch daily, and a Welcome Center & Farm Store. Check out our program calendar to see what’s coming up, and learn more about becoming a member today!